Watch this video to see a macro that will remove all the calculated fields, without showing an error message. The download link and sample code are below the video. The following code removes all the calculated fields by changing the Visible property to False. You can download the sample file below , to test the code.
Thanks to Rory Archibald, from Excel Matters , for suggesting this solution. With a built-in command, you can quickly create a list of the calculated fields and calculated items in the selected pivot table. Watch this short video to see the steps, and the written instructions are below the video. With a built-in pivot table command, you can quickly create a list of the calculated fields and calculated items in the selected pivot table.
NOTE: All pivot tables that share the same pivot cache will also share the same calculated fields and calculated items. A new sheet is inserted in the workbook, with a list of the calculated fields and a list of the calculated items. A new sheet is inserted in the workbook, with a list of the calculated fields and calculated items see the Excel example above. To create a list of all the formulas in a specific pivot table, you can use the List Formulas command, as shown above.
There is no built-in command that will list the formulas for all of the pivot tables in a workbook, but you can use a macro to do that. In the sample code shown below, a new worksheet is added to the active workbook, with a list of all the calculated items and calculated fields, in all of the pivot tables. To download the sample file, which contains the code, go to the Download section , below. Calculated Items vs Calculated Fields. Calculated Field - Count. Summary Functions.
I need to do one calculation for Contractor and a different one for Employees. Can anyone help? I have a pivot table that has sales by year for 8 years. I only want to show the difference between sales for the last two years vs Is there a way to have it for only the last two years of the table? Best Excel Shortcuts.
Conditional Formatting. Creating a Pivot Table. Excel Tables. Creating a Drop Down List. Recording a Macro. VBA Loops. If you frequently need to remove calculated items in a pivot table, you can use a macro to remove them.
The following code remove the calculated item whose label is selected. Add this code to a regular module, in a workbook that is always open, such as the Personal Workbook. Then, add a button on the Quick Access Toolbar, or on the Ribbon, to run the macro.
After you create a calculated item in a pivot table, you might need to change its formula. In the previous section, you created a calculated item named Sold, in the Order Status field.
The Sold item sums the orders with a status of Shipped, Pending, or Backorder. You can change the calculated item's formula, so it doesn't include the Backorder items. Instead of item names, you can use index numbers in a calculated item's formula. This can be a helpful solution if the pivot table source data changes each month, to use the previous month's data. Instead of refering to specific dates in the calculated field, use the index numbers.
For example, to sum the data for the first date in the OrderDate field and the fifteenth date, create a calculated item in the OrderDate field, with the following formula:. You can also refer to pivot items by their index number, relative to the calculated item. For example, you could create a calculated item named DateCalc, with the following formula:. If the DateCalc calculated item is moved to the top of the list of OrderDates, it calculates the difference between the value for the OrderDate that is three rows below and the OrderDate that is two rows below.
Warning : If you move the calculated item into one of the referenced positions, you create a circular reference. Warning : If you use a negative number in the relative position, the number is automatically changed to a positive number, and the formula will not produce the expected results.
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